Job Purpose
To manage the procurement of trading materials by ensuring timely availability, competitive
pricing and optimum inventory levels. The role involves vendor sourcing and development,
commercial evaluation, negotiation, PO processing, order follow-up and coordination with
plants and internal stakeholders.
Key Responsibilities
Manage end-to-end procurement of trading materials based on requirements from
plants, planning and stores.
Plan procurement based on Min/Max inventory levels, consumption, MOQ, lead
time and stock availability to avoid stock-outs and excess inventory.
Source and develop new vendors/manufacturers and identify alternate sources for
existing materials.
Obtain and evaluate quotations and prepare comparative statements based on price,
GST, freight, payment terms, MOQ, lead time and other commercial conditions.
Negotiate with vendors on pricing, payment terms, MOQ, freight, lead time and
other commercial terms to achieve cost optimization.
Process and monitor Purchase Orders (POs), ensuring accuracy of quantity,
specifications, rates, taxes, delivery location and agreed commercial terms.
Follow up with vendors for production, dispatch and delivery and coordinate with
relevant teams to resolve delays, shortages and supply issues.
Handle/coordinate import procurement including supplier quotations, FOB/CIF
terms, landed-cost evaluation, payment terms and shipment-related documentation.
Conduct price benchmarking and market analysis to identify cost-saving
opportunities and monitor price movements.
Coordinate with Planning, Quality, Finance, Logistics and Plant teams for smooth
procurement and material availability.
Maintain procurement MIS, vendor records, open PO/requirement trackers and
relevant documentation for management reporting and audit requirements.
Key Performance Indicators (KPIs)
Timely availability of required trading materials
Procurement cost savings and price optimization
Vendor delivery performance
PO accuracy and timely processing
Inventory optimization and reduction of stock-out situations
Development of alternate/new vendors
Procurement process and documentation compliance
Required Skills
Procurement & vendor management
Commercial negotiation
Quotation/comparative statement analysis
Price benchmarking and cost analysis
Inventory and requirement planning
Import procurement and landed cost calculation.
MS Excel
Vendor development and alternate sourcing
Good communication, coordination and analytical skills
Key Stakeholders
Internal: Purchase, SCM, Stores, Quality, Finance & Accounts, NPD/Technical and Plant
teams.
External: Manufacturers, suppliers/vendors, overseas suppliers.